The A-Zs of Hiring Glossary

Candidates Pool

What Is a Candidate Hiring Pool?

A candidate hiring pool is a group of potential job candidates who have been identified as qualified and suitable for a particular position or set of positions within an organization. The pool can be created through various means such as job postings, referrals, recruitment events, or other sourcing methods.

The purpose of a candidate hiring pool is to have a ready pool of qualified candidates available for consideration when a job opening arises. This can save time and resources for the organization by reducing the need to start a new recruitment process from scratch each time a position becomes vacant.

It’s important to note that a candidate hiring pool is not a guarantee of employment. Candidates in the pool may still need to go through the standard hiring process, including interviews and assessments, to be considered for a specific job opening.

Why is having a candidate hiring pool important?

Having a candidate hiring pool is important because it allows companies to have a pool of potential candidates who have already expressed interest in working for the company. This can save time and resources during the hiring process, as companies can reach out to candidates who are already familiar with the company and its values. Additionally, having a candidate hiring pool can help companies quickly fill open positions, as they already have a pool of qualified candidates to choose from.

What are some ways to build a candidate hiring pool?

There are several ways to build a candidate hiring pool, including:

  • Networking: attending industry events, conferences, and job fairs to meet potential candidates
  • Employee referrals: encouraging current employees to refer qualified candidates
  • Online job postings: posting job openings on company websites, job boards, and social media platforms to attract potential candidates
  • Recruiting agencies: partnering with recruiting agencies to find qualified candidates

Dos And Don’ts for Candidate Hiring Pool


  • Define the job requirements and qualifications clearly and accurately.
  • Develop a diverse candidate pool to ensure a broad range of perspectives and experiences.
  • Conduct thorough and fair evaluations of all candidates based on their qualifications and skills.
  • Provide timely and constructive feedback to all candidates throughout the hiring process.
  • Follow all applicable laws and regulations related to hiring and employment.


  • Exclude candidates based on irrelevant factors such as age, race, gender, or religion.
  • Rely solely on personal connections or referrals to fill the candidate pool.
  • Make assumptions about a candidate’s qualifications or abilities without thorough evaluation.
  • Delay or withhold feedback to candidates, leaving them uncertain about their status in the hiring process.
  • Engage in any discriminatory practices or behaviors during the hiring process.
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