How An Executive Assistant Can Help Design: Web Design Services

Executive Playbook

More Playbooks

Table of Contents


As an executive in today’s world, your online presence is paramount. A well-designed and functional website serves as a digital storefront, showcasing your brand’s vision, products, and services. However, web design involves a myriad of tasks, from layout planning to content creation and SEO optimization, which can all be overwhelming on top of your strategic responsibilities. Here’s where your Persona Executive Assistant can step in. Our EAs, selected from the top 0.1% of applicants through a rigorous vetting process, are well-equipped to assist with various aspects of web design, enabling you to maintain a strong online presence while focusing on your core tasks.


Delegating web design tasks to your EA can streamline your workflow and improve efficiency. Your EA can liaise with web design agencies, monitor project timelines, curate content, and oversee SEO efforts. This not only frees up your valuable time but also ensures a cohesive and user-friendly website that accurately represents your brand. With your EA handling the operational aspects of web design, you can make strategic decisions based on their updates and insights, leading to a more engaging and effective web presence.

The Process

1. Your EA: Understanding the Website’s Goals

The first step is for your EA to understand the goals of your website. They will familiarize themselves with your brand, target audience, and business objectives. This will allow them to effectively assist with web design tasks and ensure that the website aligns with your brand vision.

2. Your EA: Liaising with Web Design Agencies

Your EA can serve as the main point of contact with web design agencies, ensuring clear communication and alignment on project scope, timelines, and deliverables. They can keep you updated on progress and manage any revisions, ensuring a smooth design process.

3. Your EA: Overseeing Content Creation

Content is a crucial element of web design. Your EA can oversee content creation, ensuring it resonates with your audience and aligns with your brand voice. Their strong writing and communication skills make them well-equipped for this task.

4. You: Making Strategic Decisions

With your EA handling the operational aspects of web design, you are free to focus on strategic decisions. Based on the updates and insights your EA will provide, you can guide the direction of the web design, ensuring it supports your overall business strategy.

5. Your EA: Overseeing SEO Optimization

SEO optimization is key to improving your website’s visibility. Your EA will oversee this process, ensuring that the website is optimized for relevant keywords, load speed, and mobile responsiveness. This will help improve your website’s ranking on search engines, driving more organic traffic.

6. Your EA: Monitoring Website Performance (optional)

Your EA can also monitor website performance. They can track key metrics like visitor behavior, bounce rate, and conversion rate. These insights can inform website improvements and marketing strategies, contributing to the overall success of your online presence.

7. Your EA: Coordinating Updates and Maintenance (optional)

Depending on your needs, your EA can coordinate website updates and maintenance. They can liaise with the web design agency or internal teams to implement updates, fix bugs, and ensure the website remains secure and user-friendly. Regular maintenance also ensures your website is up-to-date with the latest design trends and technology standards, enhancing the user experience and reinforcing your brand image. With your Persona EA, you can ensure that your website remains a powerful tool for your business, reflecting your professionalism and commitment to your customers.

Top Tips for Web Design Management with an EA

Web design is an integral part of your online presence. While you might not be a web design expert, your Persona Executive Assistant can help you with essential web design tasks. Let’s look at some subtasks related to web design that your EA can take off your plate.

1. Regularly Update Website Information

Ensuring that your website content is up-to-date is crucial for maintaining your online image and providing your audience with the latest information about your business. Your EA can manage this task efficiently, periodically reviewing and updating website information such as product descriptions, team bios, blog posts, news updates, and contact information. This ongoing task can significantly enhance the user experience, increase SEO rankings, and solidify your brand’s credibility.

2. Insert New Links

Hyperlinks are an essential part of web design, leading users to relevant pages or sources and improving SEO. An EA can manage the insertion of new links into your website content, whether they’re internal links to other pages on your site or external links to credible sources. They can also ensure that all links are working correctly and do not lead to error pages, which can be frustrating for users and damaging to SEO.

3. Embedding New Photographs

Images are key to engaging users and enhancing your website’s aesthetic appeal. Your EA can manage the task of embedding new photographs into your website, ensuring that they are optimized for web use, correctly positioned, and accompanied by appropriate alt text for SEO purposes. This task contributes significantly to the user experience and the overall visual appeal of your website.

4. Monitor Website Performance

Regular monitoring of your website’s performance is essential for spotting any issues and ensuring optimal user experience. Your EA can use various tools to track site speed, uptime, broken links, and more. They can then report these findings to you or directly coordinate with your web development team to resolve any issues. This proactive monitoring helps keep your website running smoothly, enhancing user satisfaction and your online reputation.

5. Coordinate with Web Design Professionals

If your website requires more advanced design updates or overhauls, your EA can coordinate with web design professionals on your behalf. They can communicate your requirements, manage timelines, and oversee the work to ensure it aligns with your brand and business objectives. This can save you considerable time and effort, allowing you to focus on strategic business decisions.

EA’s Role in Web Design Assistance

Persona’s Executive Assistants (EAs) adeptly manage web design tasks, allowing executives to focus on core responsibilities. EAs understand the website’s goals, liaise with web design agencies, oversee content creation and SEO optimization, and provide updates for strategic decisions. Optionally, they monitor website performance, coordinate updates, and maintenance. Their involvement ensures a well-designed, user-friendly website, aligned with your brand, while freeing your time for strategic pursuits.

Looking For A World Class Executive Assistant?

We beat Upwork, traditional staffing firms, and recruiters in every category
Freelance Sites
Staffing Firms
Assessed for smarts
Assessed for writing and communication
Assessed for professionalism and reliability
Flexible (month to month)
Great value
How To Hire A Top 0.1% Executive Assistant