The A-Zs of Hiring Glossary

Applicant Tracking System (ATS)

What is an Applicant Tracking System (ATS)?

An Applicant Tracking System (ATS) is a software application that helps organizations manage their recruitment process more effectively. It is designed to streamline the entire hiring process, from receiving and reviewing resumes to scheduling interviews and making job offers.

ATSs are used by companies of all sizes to help them manage their recruitment process more efficiently. They are particularly useful for companies that receive a large number of applications for each job opening, as they can help to filter out unqualified candidates and identify the most qualified candidates more quickly.

One of the key features of an ATS is its ability to parse and store resumes in a searchable database. This allows recruiters and hiring managers to quickly search through resumes and identify candidates with the skills and experience they are looking for.

ATSs can also help to automate many of the administrative tasks associated with the recruitment process, such as sending out rejection letters and scheduling interviews. This can help to save recruiters and hiring managers a significant amount of time and allow them to focus on more important tasks, such as interviewing candidates and making hiring decisions.

Overall, an Applicant Tracking System can be a valuable tool for any organization looking to streamline its recruitment process and find the best candidates for its job openings.

What is an Applicant Tracking System (ATS)?

An Applicant Tracking System (ATS) is a software application that automates the recruitment and hiring process, allowing employers to manage job postings, resumes, and candidate information in a centralized database.

How does an ATS work?

An ATS typically begins by creating a job posting and sharing it on various job boards and social media platforms. The system then collects resumes and other application materials submitted by candidates and stores them in a searchable database. The ATS then uses algorithms to screen and rank resumes based on specific keywords and qualifications, allowing recruiters to quickly identify the most qualified candidates.

Dos And Donts for Applicant Tracking System (ATS)


  • Use relevant keywords in your resume and cover letter that match the job posting to increase your chances of being selected by the ATS.
  • Format your resume in a simple and standardized way to ensure the ATS can properly read and parse the information.
  • Use standard section headings (e.g. Work Experience, Education, Skills) to help the ATS identify key information.
  • Submit your application in a common file format, such as PDF or Microsoft Word, to ensure compatibility with the ATS.
  • Make sure your contact information is easy to find and up-to-date.


  • Do not use graphics, images, or tables in your resume, as they can confuse or mislead the ATS.
  • Do not submit your resume in a file format that the ATS cannot read, such as a scanned image or HTML file.
  • Do not try to trick or manipulate the ATS by using white text, hidden keywords, or other tactics.
  • Do not submit multiple versions of your resume to the same job posting, as this can confuse the ATS and harm your chances of being selected.
  • Do not rely solely on the ATS to get your application noticed – networking and follow-up with the employer is still important.
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